6 Basic Tips for Effective Team Management
Leading a team can be inspiring, rewarding and exhausting. Busy workplaces can leave little time for team leaders to check-in with team members and ensure they’re feeling glad, creative and on track. But with these 6 basic and effective team management tips, there’s an alternative.
With great communication channels and plenty of opportunities to give feedback, you can provide your team with a strong support system. With this, team leaders can develop responsibility, trust, and a less hierarchical approach.
Here are a few fundamental tips for effective team management:
1. Be transparent
Transparent working environments have been found to make teams progressively responsible, upbeat and inventive.
It sounds like a big claim but transparent environments help to develop a feeling of mutual respect between team members and team leaders. Via open and consistent communication, transparent and authentic workplaces help employees to feel secure in their positions. In turn, team members feel freer to contribute ideas and suggestions, enhancing creativity.
2. Maintain good team communication
You must have heard this one before: the basis of a cooperative and productive team is good communication.
The aim is to create an environment in which team leaders feel able to provide honest and constructive feedback, and team members feel confident to voice concerns and communicate with one another.
For teams with members working remotely, Google Hangouts can provide an ideal way to ensure some face-to-face time is achieved.
In the event that your conveyed group is working crosswise over time zones and you’d like to set up a standing arrangement for calls, it’s essential to discover a period which works for everybody included. By not continually holding calls at badly designed occasions for the remote colleague, they’ll be increasingly open (and alert) to sincerely and precisely speak with you.
3. Provide valuable feedback
Providing feedback to team members is one of the best ways you can support them to develop professionally and personally.
Even if you have no negative feedback to give, make sure to hold regular opportunities to check-in. This way, you can provide advice on how you feel your team members are progressing and could grow further. If there are any areas of work that you feel could be improved, these discussions also provide a good opportunity to share your constructive feedback.
4. Proactively detect and resolve conflicts
In a team, conflicts are bound to occur. They are ineluctable and should be considered as opportunities to better things and a stepping-stone to greater experience. However, containing them without jeopardizing the success of the team is critical. The group comprises of diverse people with varying perspectives on issues, and on specific situation, they escalate into conflict. Managers should not disregard disputes because turning a deaf ear could be detrimental.
Successful team managing demands that managers act proactively, and meticulously work to resolve issues before they become actual problems. Recognize the existence of a dispute rather than pretend it doesn’t exist. Grant the warring parties the opportunity to communicate their disposition, comprehend and acknowledge the different perspective to forge a healthy resolution. Spot the actual issues, discuss the impact and how it affects the team, proffer a solution and collectively address it. Note; It is pertinent that all team members on the discussion table feel satisfied with the resolution offered else their bitterness heightened.
5. Champion collaboration
Collaboration means working together as a unit intellectually or manually, to foster a relationship with colleagues and customers; function effectively with diverse people, negotiate and manage organizational goals. Managers increasingly perceive collaboration as daunting and challenging. Maintaining the team with the tenet of cooperation is seemingly difficult in the workplace. There is a dire need for managers to encourage collaboration, allow shared vision and participation in the business domain for success. Inevitably, a collaborative team is a happier team.
A few ways to collaborate- First, organize team games to build new relationships and mend old ones. Second, collectively brainstorm goals and streamlined processes to fit the big picture. Third, design a collaborating team portal to share documents, information, comments on task and relay feedback. Fourth, build independence and trust among members. Fifth, encourage employees to socialize outside of work, and finally, improve engagements by allowing team members to work from comfortable environments.
6. Reward and recognize hard work
An effective reward system is yet another team managing strategy which is available for managers. Managers should learn to reward and appreciate the effort of the team whenever they perform exceptionally. The recipe feels good and becomes an ambassador; a change agent to the team on the need to work hard. Effective reward system enhances organizational competitiveness, employee retention probability, and reduces turnover.
The employee is a vital resource in the organization and keeping them on the job is the major challenge of the manager. However, when not used properly, rewards can have a debilitating effect on employee performance. So to avoid such occurrences, employee perceptions must be sampled and accommodated when drafting a reward system. For fairness, the requirements for receiving the reward must be communicated publicly to all team members. Managers must then initiate criteria for work performance, acknowledge employees from all units of operation, align performance with benchmarks and offer the reward to deserving team members.